5 Ways to Automate Your Business Process and Save Money

Introduction 

More than 75% of businesses globally are shifting towards process automation. Half of those businesses are almost convinced to automate every repetitive task in their daily routine. 

You can see businesses are rapidly adapting process automation systems. The convenience it brings to your business allows your employees to use their time on other vital tasks. This not only boosts employee productivity but also saves you time, money, and resources in the future.

Automating business processes has become a non-negotiable for large enterprises to keep up with the changing dynamics of the industry. We have explained 5 ways how you can automate tasks of five internal departments of your company. 

Learn which of your inter-departmental processes will produce more nuanced results after automation and five ways to automate them. Discover how a software company in Delhi approaches complex business processes. 

5 Ways to Automate Your Business Process

Very often people get confused about which departments need automation the most. Here are five departments that deal with mostly repetitive and time-consuming tasks, which custom automation software can easily take over altogether, making centralization of overall control very much possible and effective for your business. 

1. Financial Management and Accounting

As a business owner, you must know that managing finance is one of the most important processes. The traditional invoice management approach is less effective than the automation tools developed through enterprise software development solutions that can be used to process invoices. Automation can save a lot of time for you by reducing the time spent on processing one invoice to less than 1/5 times manual processing. Invoicing automation systems can generate and collect invoices, and you can use them to collect and verify invoice-related data.

It will in turn accelerate the process and reduce the likelihood of error. Besides, Robotic Process Automation (RPA) bots combined with AI, under a custom software that handles all the departments together, can be used for generating and processing invoices, ensuring that they are paid on time and the company achieves better cash flow. This can also help you automate financial reporting, general ledger, and payroll.

Key Benefits:

• Smooth invoice management and reduce manual errors.
• Smooth integration of data across different internal systems.
• Reduces overall costs by spending less on workers.
• More enhanced data accessibility and integrity.

2. Inventory and Order Management

In the context of the supply chain, maintaining the efficient management of inventory and orders of your business is very crucial. Automation of these processes along with the other systems of different departments of your business will guarantee that the levels of stock are adequately monitored and orders are processed promptly so that your inventory will be resupplied just in time. With the help of Robotic Process Automation (RPA) functionalities developed within the enterprise software, some of the repetitive tasks of your business such as recording orders, updating the stock amount, and tracking the shipment can be automated. Thus, the chances of human errors will be minimized for your business and the entire process will be faster and more efficient.

Key Benefits:

• More accurate tracking of inventory and customer order management.
• Cuts down on operational costs because of less manual labor.
• Customers are satisfied with faster turnaround time and less waiting.
• Offers real-time data on stock levels and order status.

3. Human Resources

The HR department of your business must be frequently engaged in a plethora of repetitive activities, which range from onboarding new employees to payrolling. These processing tasks along with all the tasks for all the departments of your business can be easily automated, allowing HR specialists to focus on a strategy, and be engaged in talent management or employees’ satisfaction in general. 

For example, AI-powered chatbots developed through enterprise software development solutions can answer all the queries of your employees. In contrast, RPA can perform payroll to streamline the processes and apply them to benefit administration and compliance reporting for your business.

Key Benefits:

• Frees up HR professional’s time by automating daily tasks.
• Minimizes payroll errors and enhances processing.
• Employee satisfaction with faster query resolutions.
• Better compliance with automated reporting and record-keeping.

4. Customer Support

Delivering an outstanding level of customer support is important both for retaining clients and building their loyalty towards your business. Nevertheless, it is often necessary to deal with a large number of customer inquiries, which is challenging for your employees in peak seasons. In this situation, artificial intelligence chatbots can help with the processing of simple and short inquiries and your client requests. Ticketing can also be automated in such a system, allowing you to prioritize and route your customer requests efficiently and maintain quick resolution time.

Key Benefits:

• Makes customers satisfied with faster responses.
• Minimizes dependency on customer support agents.
• Reduces costs by providing automatic resolution to frequently asked queries. 
• Records customer data in a centralized form for better service management.

5. Sales and Marketing

Automation of the sales and marketing process of your business can be a very efficient tool in providing support to lead generation and customer acquisition processes. Automated email campaigns or chatbots as well as CRM systems can help you lead customers through all the steps on the sales funnel effectively. It can aid in providing time-effective deals for your business and closing them quicker. Analyzing the data to understand the customer’s behavior and ability to personalize the marketing message will efficiently help you to gain a higher conversion rate.

Key Benefits:

• Faster and enhanced customer acquisition process.
• Automated workflows nurture leads on autopilot.
• Get real-time insights into customer behavior and preferences.
• Better results in marketing ROI with more personalized campaigns.

How can a software company in Delhi help you automate business processes and Save Money?

A typically good software company in Delhi, Bluelupin Technologies can help you tackle complex business processes through advanced enterprise software development. Through the use of advanced technologies such as Artificial Intelligence, Robotics Process Automation (RPA), and Machine Learning, such companies facilitate their operations and enhance efficiency. Companies specializing in enterprise software development focus on the automation of manual and time-consuming tasks, including financial management, inventory control, and customer support.

Their solutions help enhance invoice management, improve the efficiency of supply chains, and enhance customer satisfaction with smart chatbots. India’s top software company based out of Delhi ensures a high level of automation tool that seamlessly integrates with your existing systems, thus helping to cut operational costs and minimize human errors. 

As the companies remain one step ahead of their competitors in terms of technologies, their solutions allow reaching the goal of digital transformation and realize the full potential for growth and innovation. Do not hesitate to outsource enterprise software development services to a company in Delhi.

When you are running a business you know very well how managing different systems for different departments such as finance, inventory, customer support, human resources, sales, and marketing can be hectic and costly. From such a perspective, hiring an enterprise software company in Delhi can help you to automate all of these different systems under a common roof saving lots of costs and time for your employees.

FAQs

1. How to automate business processes? 

You need to identify which tasks are time-sensitive, require more workforce to get the needle moving, are mostly repetitive, and are prone to manual errors in the first place. Then map out your business goal, and how it will benefit that area of business by automation.

Then evaluate solutions of different SaaS tools or custom software providers that align with your unique needs and seamlessly fit into your system. After successful implementation, arrange training modules for your employees.

2. How can automation help you better save money? 

When your business process is streamlined, you do not spend excess on keeping extra materials as inventory, nor do you need more workforce to complete a task which reduces frequent errors. By speeding up operations, internal productivity gets a boost which eventually helps in discovering more earning potential later. 

Less mistakes, less labor, quicker and more accurate results, better decision making, less error – everything contributes to saving money in your business in the long run.

3. What are examples of automated processes?

There are several types of business process automation. Some of the examples from them can be – 

• Automatic customer support and employee ticket generation. 
• Automated HR tools for employee onboarding. 
• Automated system for scrutinizing job applications. 
• Automatic report and live data generation. 
• Invoicing process automation and payroll without human interaction.

And more. 

Conclusion 

In a Salesforce report, more than 70% of IT professionals have accepted that process automation frees their time up to 50%, while 50% of owners say this reduces overall costs from anywhere between 10% to 50%.

Employees’ increased productivity acts as fuel to more growth in your business, while you deal with external shareholders and think about customer satisfaction. Leverage automation and see which departments of your company have lots of repetitive manual tasks that can be automated easily.